How to Prepare for Your Virtual Assistant Discovery Call
So you've decided it's time to get support in your business and booked a discovery call with a virtual assistant, and now you're wondering: What do I even say? What should I ask? How do I know if they're the right fit?
I get it. This might be your first time hiring support, or maybe you've had experiences that didn't quite work out before. Either way, a little preparation goes a long way in making sure this 20-30 minute conversation helps you find someone who truly gets you and your work.
This isn't an interview where you need to have all the answers. It's a conversation. A chance to share what you need, ask questions, and see if there's alignment.
Let me walk you through how to prepare for your discovery call so you can show up feeling confident, clear, and ready to find your perfect match.
Before the Call: Get Clear on What You Need
The clearer you are about what you need, the more productive your call will be. You don't need everything figured out - just a general sense.
Take a few minutes to reflect:
What's taking up most of your time? Maybe it's scheduling, emails, social media, or admin tasks keeping you from the work you love.
What would free up mental space? Sometimes it's not about time - it's about relief knowing someone's handling the details.
What does support look like for you? Do you need someone proactive, or do you prefer collaboration? Long-term or project-based?
You don't need perfect answers, but having a sense of these things will make the conversation smoother.
Some Questions You Should Ask During the Call
What services do you specialize in?
This helps you understand their strengths and whether they align with what you need most.
Can you share an example of how you've supported a similar client?
Hearing real examples gives you a sense of their experience and how they problem-solve.
How do you communicate and stay organized?
You want to know if their work style matches yours. Do they use project management tools? How often do they check in?
Do you have experience working with Muslim entrepreneurs?
If it matters to you that they understand your rhythm and value, this is important to ask.
What are your rates and packages?
Be upfront about this! You want to know if their services fit within your budget and what's included.
After the Call: What Happens Next?
At the end of your discovery call, you should have clarity on their services, rates, and next steps.
Don't feel pressured to decide on the spot! Take a day or two to sit with it and see how it feels.
And if it doesn't feel aligned? That's completely okay. The right support will feel like relief, not more stress.
Ready For Your Discovery Call?
I've created a free Discovery Call Preparation Checklist to help you walk into your call feeling clear, confident, and ready to find your perfect VA match.
It includes:
Pre-call reflection questions
What to have ready before the call
Sample questions to ask
Red flags to watch for
Post-call decision guide
Download your free checklist here
May Allah bless your business, grant you ease in finding the right support, and make this next chapter of your entrepreneurial journey filled with barakah and growth. Aamiin
